Privacy Policy
Trilab Racing – Privacy Notice
Version 1.1 – April 2026
1. Introduction
Trilab Racing (“the Club”, “we”, “our”, or “us”) is committed to protecting and respecting your privacy. This Privacy Notice explains how we collect, use, store, and protect your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Who We Are
Data Controller: Trilab Racing
Email: info@trilabracing.com
For any questions about this Privacy Notice or how your data is handled, please contact us using the details above.
3. What Personal Data We Collect
Membership Information: Name, email address, phone number, emergency contact details, and relevant medical information (if voluntarily provided).
Event and Activity Information: Race entries, results, and attendance at training sessions and club events.
Images and Video: Photographs and videos taken at training sessions, races, and club events.
Communication Data: Emails and other correspondence with the club.
4. How We Use Your Personal Data
We use your personal data to manage and administer club membership, communicate with you about training and events, promote the club through social media and newsletters, celebrate member achievements, ensure safety and wellbeing, and comply with legal and regulatory obligations.
5. Lawful Bases for Processing
Contract: Membership administration.
Legitimate Interests: Club communications, publishing race results, and photography.
Vital Interests: Emergency or medical information.
Legal Obligation: Compliance with governing bodies such as Triathlon England.
6. Photography and Social Media
Trilab Racing may take photographs and videos during training sessions, races, and club events to promote the club and celebrate member achievements. We rely on legitimate interests as the lawful basis for this processing.
The club operates an opt-out approach. Unless a member informs us otherwise, we will assume they are happy for images of them to be used. Members can opt out or request removal of specific images at any time by contacting info@trilabracing.com.
7. Sharing Your Information
We may share your personal data with governing bodies (e.g., Triathlon England), event organisers, and service providers supporting club administration. We do not sell or share your personal data for marketing purposes.
8. Data Storage and Security
We take appropriate technical and organisational measures to protect your personal data, including secure digital storage, password-protected systems, and restricted access to authorised committee members.
9. How Long We Keep Your Data
Membership records are retained for the duration of membership plus two years.
Financial records are retained for six years.
Photographs and videos are retained until an objection is received or they are no longer required.
10. Your Rights Under UK GDPR
You have the right to access, rectify, or erase your personal data, restrict or object to processing, and lodge a complaint with the Information Commissioner’s Office (ICO). To exercise your rights, please contact info@trilabracing.com.
11. Complaints
If you are unhappy with how we handle your personal data, please contact us first at info@trilabracing.com.
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
Website: https://www.ico.org.uk
Telephone: 0303 123 1113
12. Updates to This Notice
We may update this Privacy Notice from time to time. The latest version will always be available to members.
13. Acceptance
By becoming a member of Trilab Racing or participating in club activities, you acknowledge that you have read and understood this Privacy Notice.
